Multifactor authentication (MFA): Critical for Small Businesses

Multifactor authentication (MFA): Critical for Small Businesses

Multifactor Authentication (MFA): Critical for Small Businesses

Key Takeaways

  • MFA significantly enhances your business's security.
  • Small businesses are prime targets for cybercriminals.
  • Implementing MFA is a straightforward and cost-effective process.
  • User education and consistent usage are paramount for MFA's effectiveness.


In an era where data breaches and cyber threats have become the norm, protecting your business's sensitive data is no longer a luxury, but a necessity. One of the most effective measures in this regard is Multifactor Authentication (MFA). Small businesses, often seen as easy targets by cybercriminals, can particularly benefit from this added layer of security. MFA requires users to provide multiple forms of identification before granting access, making it much harder for unauthorized individuals to infiltrate your systems.

Understanding Multifactor Authentication

Multifactor Authentication adds an extra level of security by demanding more than one piece of evidence, or factors, to verify a user's identity. These factors can be something the user knows (like a password), something the user has (like a smartphone), or something the user is (like a fingerprint). By combining these factors, the likelihood of an unauthorized person gaining access dramatically decreases, even if they have one of the pieces of evidence, like your password. Infostream's ultimate security secret provides further insights into this layered approach to security.

Why Small Businesses Need MFA

According to a report from the National Cyber Security Alliance, 60% of small companies that fall victim to a cyber attack go out of business within six months. This alarming statistic highlights the need for robust security measures, and MFA is an essential tool in the fight against cybercrime. Here's why:

  • Small businesses are prime targets: Smaller firms are often seen as easy targets by cybercriminals, as they believe these businesses don't invest in security measures. MFA helps level the playing field.
  • Cost-effectiveness: Compared to other security measures, MFA is a cost-effective way to drastically improve your company's security.
  • Data protection: With MFA, businesses can better protect sensitive data, including client information and internal documents.
  • Regulatory compliance: Depending on your industry, implementing MFA might be a requirement to meet specific regulatory standards.

Implementing MFA in Your Small Business

Implementing MFA in a small business doesn't have to be a daunting task. Here's a simple, step-by-step guide:

  1. Choose your authentication factors: Decide on the type of additional factors you'll use, such as text messages, emails, biometric data, or physical tokens. You could also consider using a mobile app, like Google Authenticator.
  2. Find a reliable MFA provider: Choose a provider that offers MFA services tailored to small businesses. You want a provider that understands your needs and can offer ongoing support. Infostream's managed IT services could be an excellent choice for this.
  3. Set up and test your MFA: Work with your IT team or provider to set up MFA. Make sure to test it thoroughly before rolling it out to your entire team.
  4. Train your employees: Hold training sessions to ensure your team understands how to use MFA and why it's important.

MFA and Employee Training

As with any security measure, MFA is only as strong as its weakest link, and that link is often human. The most effective MFA system can be undermined if employees don't understand why it's important or how to use it. This is where training comes into play. [Infostream's free training]( is an excellent resource to help educate your team on the significance and usage of MFA.

FAQs on MFA for Small Businesses

Here are some common questions small businesses often ask about MFA:

Q: Is MFA foolproof?
A: While MFA significantly enhances security, no measure is completely foolproof. However, MFA makes it exponentially more difficult for cybercriminals to gain unauthorized access.

Q: Will MFA be difficult for my employees to use?
A: There might be a slight learning curve, but with proper training, MFA is straightforward to use. The additional step can also be made relatively quick and unintrusive.

Q: Is MFA expensive to implement?
A: The cost of MFA can vary, but it is generally a cost-effective security measure, especially when considering the potential cost of a data breach.

Further Insights

For more information on MFA and other valuable security practices, check out Infostream's free security checklist and 22 signs eBook. You can also find practical steps for protecting your small business from cyber threats in Infostream's blog post, Why is Cybersecurity Important for Small Businesses.

In the modern cybersecurity landscape, implementing MFA for your small business is not just a best practice—it's a critical step towards securing your business assets and protecting your future. Begin your journey towards a more secure business with MFA today.